How to Create and Submit a Bill in the Vendor Portal

Welcome to the Vendor Portal! This guide will walk you through the simple process of converting a Purchase Order (PO) into a bill and submitting it for payment.

Before you begin, please have the following ready:

1- Your internal invoice number (this will be your "Bill Reference").

2- A digital copy (e.g., PDF) of your original invoice, Work completion, and SOA to attach.

Step-by-Step Instructions:-

Step 1: Navigate to Your Purchase Orders

After logging into the portal, you will see the main dashboard. Click on the "Purchase Orders" tab to view all your outstanding POs.

Step 2: Select the Correct Purchase Order

From the list, find and click on the specific Purchase Order (PO) you wish to bill against. This will open a detailed view of the PO with all related information.

Step 3: Create the Bill

In the top-right corner of the Purchase Order screen, click the "Create Bill" button.

Step 4: Enter Your Bill Reference

A new bill form will be automatically created and linked to the Purchase Order. You only need to add two things. First, click "Choose Files" to upload a digital copy of your original invoice, Work completion, SOA, and any other supporting documents.

Step 5: Add Your Attachments

Next, scroll to the "Bill Reference" section at the bottom of the page.

Step 6: Confirm and Submit

Once you have entered the bill reference and attached your invoice, click the "Confirm and submit Bill" button.

What Happens Next?

Once submitted, your bill will be sent directly to our accounts team for processing. You can track the status of your payment from the "Invoices & Bills" section of the portal.